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With the whole world ‘ON’ all of the time it can be very difficult to remain fully focused each day.
So that you accomplish the things that you really want to achieve, rather than getting waylaid by all the inevitable interruptions that occur, here are some tips to help you:
When you plan your ‘To Do’ list at the start of each day (or better still, the night before) you will always achieve more than when you don’t. If you can make this a regular daily habit you will therefore improve your productivity hugely.
Once you have your list, you now need to establish your priorities – this too is vital. Otherwise you may end up completing the ‘urgent’ tasks but none of the important ones – the life changing ones, the ones that bring in more revenue, the ones that make you happy and so on.
A quick, simple analysis of your list will ensure that you get the most important tasks completed as well as some of the lesser ones:
Even though you are now focused and you know what you want to do today, there are bound to be distractions and these need to be factored in to a greater or lesser extent.
Some days you may be able to be interrupted more than others; take this all into account. By doing so you will keep on top of your workload,reducing stress and increasing your productivity.
There is a magic formula which I recommend to my clients and this is that everything tends to take at least twice as long as you think it will, plus a bit more! So if you think something will take an hour, in all likelihood it will take anywhere between 2 and 2.5 hours. Factor this in and you will not be disappointed at your productivity levels!
Now you have your ‘To Do’ list, with large and small tasks written down. You have chosen the priorities for each task and labelled them 1- 10 (for example). You have an estimate of time to be taken for each task. You have factored in some ‘timeout’ / distractions time – so that you are not putting unrealistic stress on yourself by trying to achieve the impossible each day. Oh and of course you have allowed time for a proper meal break.
Remember a working day is usually approximately 8 hours. Keep this in your mind and stick to it. This in itself will focus you and keep you on track – when your list of tasks adds up to 8 hours, you know you need to stick to it and cannot deviate! Then you can go home or do something else, non-work related.
Enjoy staying organised and on top of your ‘To Do’ list!
This post was written by life coach and mentor, Claire Fuller.
For more information as well as further help to become even more organised and productive, visit Claire’s website https://clairefuller.com/product/more-hours-in-the-day/
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